Business Services Coordinator – Receptionist – Aberdeen Office

Reporting to the Business Services Manager the successful candidate will be required to undertake a range of duties including:

  • Ensure the smooth running of the Aberdeen reception, being the first point of contact for all telephone calls and management of external visitors, providing for reception and meeting requirements as required.
  • With your counterpart, provide support for all Aberdeen Office requirements, working closely with the Business Services Manager and other Business Services staff, coordinating regarding reception, staff travel, meeting management, lunch and holiday cover as necessary.
  • Act as the Health & Safety Officer/First Aider and Fire Warden for the Aberdeen office.
  • Assist with data management support for our CRM System.
  • Assist in the induction process for new staff and provide administration support on special projects through the Business Services Manager and HR Manager within the organisation as required.
  • Work with the Business Services Manager and team to manage IT setup and new desk requirements as required and aid with general IT queries.
  • Administrative support to teams

You will have excellent organisational and communication skills and the ability to manage competing priorities. You will be a personable team player who can effectively communicate in a professional manner both internally and externally. A flexible approach to working hours is necessary as some early morning/evening meetings will be required as well.

Educated to Highers level standard (or equivalent), you will have relevant experience in supporting reception. You should have excellent administrative skills and be competent in using Microsoft packages.

This is an exciting role in a high-profile organisation at the heart of one of the country’s most important industrial sectors.  You must be able to demonstrate a keen interest in the industry, as well as the capacity to cope under pressure.  In return for hard work and commitment, the organisation offers a competitive salary and excellent benefits.

If you are interested in the above vacancy, please apply by sending a detailed CV and a personal statement to the Dionne McGregor at . A full job description can be found here Job Description         

Closes 8th March 2019

Due to the high volume of applications we will be unable to respond to each applicant. If you have not heard from us within two weeks of the closing date, please assume that your application has been unsuccessful.                                                                                     

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